Enrollment Management. Simplified.

Powerful, Customizable CRM

Beautifully clean records

Who talked with this candidate last? What did they talk about? What are their interests? Where are they in the admissions process? At a glance, you can learn all about someone with a quick scan of their record.

Robust workflow management

SchoolAdmin helps you keep your Enrollment Managment workflow in order. With multiple checklists, a dashboard and filterable list pages for prospects, inquiries, applicants, waitlists, and enrollments, you'll always be on top of things.

Sophisticated search and reporting, with unlimited custom fields

Ever heard your IT team giggle?  Get ready.  With our so-simple-it's-silly search tool and unlimited custom fields, SchoolAdmin can help you run your own reports to make data-driven decisions. 

Efficient, Automated Communication

Send emails and set follow-up reminders automatically

Spend more time getting to know your students and families by creating automated communication plans that:

  • Personalize the admissions process
  • Stand apart from other schools
  • Help you meet your enrollment goals
  • Save you time
Personalized emails & letter generation

Want to engage applicants who are interested in your fantastic STEM or arts program? Personalize the emails from your school by tailoring them to the interests of your applicant families. Generate custom letters and labels directly within SchoolAdmin, so your acceptance letters, open house invites, and thank you notes can be done with ease.


Inquiry Management

Dynamic inquiry form

It all starts with an online form. A form that starts a dialogue with a prospective family; that asks intelligent and relevant follow-up questions; that invites candidates to campus for events that matter to them. All while getting you actionable data. Imagine that!

Embedded event scheduling

Drive prospective students to your inquiry to RSVP for admissions events that matter to them - on dates and times that work for you. What a fantastic way to make that personal connection much earlier in the process! Candidates will also get an automatic email reminder prior to the event. 

Smart inquiry checklist

An intelligent system makes all the difference. A system that analyzes the profiles of your candidates; that suggests the appropriate individual follow-up based on their unique characteristics; that enables you to communicate very targeted messages in seconds. This is how to to be great at relationships!

Innovative Admissions

Responsive application

Allow parents to easily manage the application and enrollment process. Give them quick access to their child’s application and the ability to save their work and come back later to finish.

Dynamic application checklist

Different admissions requirements for different grades? Day vs. boarding? Domestic vs. international? Other? SchoolAdmin makes this easy. Each application checklist will be generated automatically based on your process and rules.

Seriously, impressed candidates

When applicants can see everything that is required of them and complete these requirements online with ease, they will take note. Impressions matter, when selecting schools.

Online Recommendations

Feedback that you need

Whether you need one recommendation form, or many, SchoolAdmin’s Online Recommendations will be fully customized to meet your specific needs. With smart fields and Likert scales you can get the information that truly matters to rank and compare applicants.

Simple and confidential for recommenders

Submitted recommendation forms are completely confidential. You can rest assured that they will never be seen by the applicant. The forms are also digitally signed for authentication purposes and include the IP address of the teacher.

Real Time Progress Status

No more phone tag to ensure the recommendation forms get completed on time. With real-time progress status available in the parent and administrative portal, all parties can see the status of the recommendation 24/7.

Efficient Appointment Scheduling

Let parents easily book online

Create scheduling calendars for visits, interviews, test dates or play dates. Let candidates book appointments with your school online, at their convenience from the inquiry form or a checklist within their Admissions portal.

End back-and-forth calls

Set up your calendar with the times you are available, and let candidates choose from those times. Eliminate the back and forth that comes from trying to find a time that works for both of you.

Automatic email reminders

Ever had a parent forget to show up for a school visit? End missed appointments with automatic confirmation and reminder emails to candidates.

Paperless Reading and Scoring

Quit printing

Paper files are so 2015. Honestly, wouldn't you love to put all that time you spend printing, sorting and stuffing folders to better use?

Delight your committee

With SchoolAdmin your committee members can read and score files  from home, in their favorite recliner, on their iPad.  Easily collect interactive notes, customized scoring, and summaries for each and every candidate in your funnel.

Scoring, your way

Aptitude, Grit, Social Fit, Brain Size... you name it! With SchoolAdmin, you can create your custom rating criteria, scoring scales, and applicable school levels for each.

Cutting Edge Enrollment

Custom contracts in a few clicks

SchoolAdmin lets you generate hundreds of contracts in minutes, automatically assigning the right tuition, fees and discounts based on your rules.

 Legally-binding dual signatures

Sometimes you only need one parent or guardian signature, sometimes your legal team will require more based on the circumstances of the families. That's no problem with SchoolAdmin. Date and time of signature, email address and IP address will be stored for each signatory.

Fully enrolled students, faster

Get out your stopwatch! Contracts returned in record time.  Seriously.  Allowing families to sign electronically, pay deposits, complete registration forms and upload documents online really speeds up new and re-enrollment.  Just don't let your Head of School know what you've been doing with the extra hours...


Wicked Awesome Reporting

Stunning Admissions Funnel 

A quick glance at your Admissions Funnel will show you your key admissions statistics: inquiry to application conversion, selectivity, yield - all in real time. Take it to a new level by filtering that funnel to see your key stats for a specific group!

Real-time, year-over-year admissions comparisons

Want to know how your funnel compares to your performance over the past five years? What about as of a specific date? What about for just international students. SchoolAdmin's "Admission Report" will give you this data in seconds.

Targeted Enrollment Results

The "Enrollment Snapshot" will enable you to set enrollment targets for each grade you serve and immediately help you measure your progress to those targets. 

An Integrated Approach

Data migrations

Your data is critical and it has to be easy to move it to other systems. SchoolAdmin's talented data team will create custom export configurations built specifically for your other school databases.


We believe you should have the absolute best solution for the needs of each team at your school. To that end, SchoolAdmin currently supports API-level integrations with the following partners: Blackbaud, FACTS Management, SSATB (SAO), and Diamond Mind. We will happily evaluate other integration partnerships that can enhance operations for our clients.


We've Got You Covered 

Unlimited training

Obviously, SchoolAdmin is easy to use, but that's no replacement for comprehensive instructor-led training! You and your team are always invited to join us for weekly training and "best practices" webinars.

Unparalleled support

Consider us your Enrollment Management gurus. Our Client Success team is here to support you through live chats, phone calls, and trouble tickets - at no additional cost! They'll even reach out proactively during the year to ensure you're completely set for your upcoming admissions and enrollment cycles.

Hosted online with serious security

Access your admissions and enrollment data and work from anywhere, anytime. But, sleep tight! Your data is safe, secure and always backed up. Data Center and Network security is a priority and we work hard to ensure protection and availability of customer data. 


"Once I get them on campus, I've got them..."

It's the same with SchoolAdmin! You have to see it to believe it.

Please, join us for a tour!