Admissions Management

Schools are built on relationships. But if you’re busy with paperwork or manual data entry, you’re not focusing on what matters most. Disconnect from your desk and reconnect with your prospective families so you can make the most of every touchpoint.

Contents

Build Relationships with Prospective Families

Powerful, Customizable Enrollment Management System

  • Beautifully clean records

    Who talked with this candidate last? What are their interests? Where are they in the admissions process? Learn it all with a quick scan of their record.

  • Flexible workflow management for your school

    Keep your Enrollment Management workflow in order with multiple checklists, a dashboard, and filterable list pages for prospects, inquiries, applicants, review, waitlists, and enrollments.

Manage Inquiries with Ease

  • Dynamic inquiry forms

    Our inquiry forms start a dialogue with prospective families, asking intelligent follow-up questions while getting you actionable data.

  • Embedded event scheduling

    Drive prospective students to RSVP for admissions events that matter to them - on dates and times that work for you.

  • Smart inquiry checklist

    Our intelligent system analyzes the profiles of your candidates and suggests individual follow-up based on their unique characteristics.

Schedule Appointments Quickly

  • Let parents easily book online

    Create scheduling calendars for visits, interviews, test dates, or play dates to let parents book appointments with your school online, at their convenience.

  • End back-and-forth calls and emails

    Set up your calendar with the times you are available and allow parents to choose from those times.

  • Automatic email reminders

    Ever had a parent forget to show up for a school visit? End missed appointments with automatic confirmation and reminder emails to candidates.

Lead Nurturing & Personalized Communications

  • Personalized emails

    Share your story and nurture prospects by creating automated and personalized communication plans tailored to the interests of your applicant families.

  • Text messaging

    If you really need their attention, there's no better outreach than a quick text. With SchoolAdmin, you can match your communication channels to best serve your community.

  • Fast and friendly letter generation

    Generate custom letters and labels directly within SchoolAdmin, so your acceptance letters, open house invites, and thank you notes can be done with ease.

  • Automated reminders to humanize your admissions process

    Never miss a step in your process with automated internal reminders for you and your staff.

Streamline Your Admissions Processes

  • Responsive application process

    Allow parents to easily manage the application process with quick access to their child’s app and the ability to save work and finish later.

  • Dynamic application checklist

    Automatically generate application checklists based on your process and rules, with the ability to customize by grade, program, and more. As parents provide information, the checklist automatically updates.

  • Mobile-Friendly

    Since over 30% of parents engage and apply with schools via a mobile device, SchoolAdmin's parent portal is designed and tested to work on phones and tablets.

Gather Feedback with Online Recommendations

  • Feedback that you need

    Whether you need one recommendation form or many, SchoolAdmin’s Online Recommendations can be fully customized to meet your specific needs with smart fields, Likert scales and more.

  • Truly online teacher recommenders

    Submitted recommendation forms are easy-to-use and completely confidential. The forms are also digitally signed for authentication purposes and include the IP address of the teacher.

  • Real-Time Progress Status

    No more phone tag to ensure recommendation forms get completed on time. With real-time progress for both parents and your team, all parties can see the status of the recommendation 24/7.

Read, Score, and Review Applications Online

  • Delight your readers

    With SchoolAdmin, your committee members can read and score files from their computer or iPad. Easily collect interactive notes, customized scoring, and summaries for each and every candidate in your funnel.

  • Make decisions faster

    Make committee meetings more efficient with our candidate summary view where you can filter, sort, and compare data side-by-side as you build your incoming class.

  • Quit printing

    Save time (and a few trees) by no longer printing, sorting, and stuffing folders. Access your data from anywhere—even on a surprise snow day–without fear of losing files.

Data-Driven Insights

  • Stunning Admissions Funnel

    A quick glance at your Admissions Funnel will show you your key admissions statistics: inquiry-to-application conversion, selectivity, yield - all in real-time.

  • Real-time, year-over-year admissions comparisons

    Want to know how your funnel compares to your performance over the past five years or how it’s performing for a specific segment of students? SchoolAdmin's "Admission Report" gives you this data in seconds.

  • Sophisticated search and reporting, with unlimited custom fields

    With our easy-to-use search tool and unlimited custom fields, you can make data-driven decisions that help you and your school achieve your goals. Reporting results to your boss or your board has never been easier.

Data & Integrations

  • Bulk File Import

    The admissions process generates a lot of paper: transcripts, interview notes, test scores, and more. With our Bulk File Upload tool, import hundreds of pages and associate them to the correct records in minutes.

  • Self-Service Data Import Tools

    Our data import tools make it easy to generate templates to make data transfer easy with intelligent validation tools help ensure your database stays clean.

  • Data migrations to SIS and more

    Your data is critical and it has to be easy to move it to other systems. SchoolAdmin's talented data team will create custom export configurations built specifically for your other school databases.

  • API Integrations

    We believe you should have the absolute best solution for the needs of each team at your school. To that end, SchoolAdmin supports API-level integrations with Blackbaud, FACTS Management, SSAT (SAO & Test Scores), Diamond Mind, and Authorize.Net. We’ll happily evaluate other integration partnerships that can enhance operations for our clients.

Happy team.
Even happier parents.

Software is only as strong as the people that are using it, which is why we provide an unparalleled level of support, training, and security.

The help you need, when you need it

via unlimited phone and email support, webinars, and comprehensive video and text help documentation.

Learn best practices

in enrollment management in our free online trainings.

Improve your processes

with optional on-site consulting and training visits.

Gain peace of mind

knowing that your data is safe, secure, and always backed up.

Make your prospective families happy

with our incredibly easy-to-use tools.

Every question, issue, crazy deadline or manual process we brought to SchoolAdmin they either had an answer or talked it out and helped us to build it into our system. Within the first month we had surpassed our three month admission submission goal from previous years. I highly recommend SchoolAdmin to any school or district looking to grow their enrollment and streamline their admissions process.

Heather, former MACS Admissions Employee (Testimonial)